the lodge at malibou lake
HOUSE RULES
INSURANCE
The Client, all Vendors, and other Contractors must be insured, carrying at least $1,000,000.00 General Liability and $1,000,000.00 Property Damage. It is imperative that each policy has the Caterer, Venue, AND Property Owner named as additional insured certificate holders. Please forward a Certificate of Liability Insurance to events@maliboulakelodge.com no later than 60 days prior to your event date. Certificate must list the following as additional insured:
Native Daughter, LLC. dba Chef Cordelia, 29033 Lake Vista Dr., Agoura, CA 91301
The Lodge at Malibou Lake, 29033 Lake Vista Dr., Agoura, CA 91301
Malibou Lake Mountain Club, Ltd., 29033 Lake Vista Dr., Agoura, CA 91301
In the event that a friend or family member is providing a service normally provided by a professional vendor, the Client will need to have that person named on their policy as an additional insured. This may include persons providing on-site hair and makeup, florals, DJ’s or musicians, photo booth services, etc.
LOADING / UNLOADING / SETUP
● Clients, guests, vendors, and staff are responsible for their own vehicles. The front main parking lot is for client and guest parking, while the rear parking lot is reserved for vendors, staff, party host or wedding party participants and guest overflow. Absolutely no vendor or staff parking is permitted on the surrounding residential streets.
● Loading through the main entrance is advised, but any and all vendor vehicles that will be staying on premises must be moved to the rear parking lot at least 1 hour prior to guest arrival time.
● Rolling carts and/or dollies are highly recommended. The Lodge does not provide these. Wheels must be rubber and not metal, to protect our wood flooring.
● Any and all vendor equipment, boxes, storage or travel cases are to be stored in vendor’s vehicle when not in use unless previously arranged with the management of The Lodge.
WE DO NOT HAVE A STORAGE AREA FOR EQUIPMENT OR BOXES DURING THE EVENT.
● Clients and Vendors: please provide what you need to complete your setup.
This includes equipment such as scissors, a ladder, pop-up work table, broom & dustpan, hand tools, batteries, zip ties, tape, etc.
● Florists, Clients, and other Vendors; if you are completing your work while at the Lodge, please note that floral buckets, raw product, unassembled crafts, etc. are NOT to be staged or assembled on our furnishings or on the wood floor. This including dining tables, occasional tables, chairs, upholstered furniture, or directly on our wood floors without laying down a tarp first. You may request a work table for your use, by e-mailing events@maliboulakelodge.com prior to Event day, and we will provide one for you.
HOUSE FURNITURE
● All furnishings including dining tables and chairs may only be moved under supervision of the Venue Manager. DO NOT DRAG ANY FURNITURE ON THE WOOD FLOORS; all furnishings including chairs must be picked up to be moved. Some of our furniture pieces are antiques, and all vendors and staff should be made aware of this.
● Furniture must be used as intended. No sitting on the backs of the sofas, no stepping or sitting on tables, no standing on chairs, benches or sofas - even without shoes.
● We have several 60” round tables in-house which you are free to use, with prior arrangement. You must provide your own linens for these however, as we do NOT have round linens.
LANDSCAPING
● Plants are not to be trimmed or handled.
● Uplighting of trees and the building is allowed, provided the light is not directed into the sky, but focused on an object. This is due to a dark skies ordinance in the Santa Monica Mountains.
TEMPERATURE CONTROL
● Heating and Air Conditioning controls are to be accessed by the Venue Manager only.
AT NO TIME IS A VENDOR, CLIENT, OR GUEST ALLOWED TO CHANGE THE THERMOSTAT SETTINGS. The heating and air conditioning thermostats are protected by lock boxes with keyed entry. If a thermostat lock box has been tampered with, a minimum fine of $100 will be assessed.
● The air conditioning units work very well to cool the building, when used properly. Keeping exterior doors closed whenever possible is essential to proper functioning.
● The fireplace in the ballroom is fueled by natural gas and may be used upon request.
For the safety of Vendors, Clients, Guests, and our Staff, the fireplace may be lit only by the Venue Manager.
DECOR
● Any paper, flowers, decorations, etc. on the Great Lawn, in the Ballroom and Library Bar, in the Dressing Rooms, and on the Front Porch of The Lodge must be removed by the Client or their Contracted Vendors.
● Glitter, confetti, silly string, and rice are strictly prohibited.
● NO FIREWORKS. Any and all types of fireworks are strictly prohibited by the Los Angeles
County Fire Dept. This includes Sparklers and Smoke Bombs.
● Flower petals (fresh or freeze-dried) are allowed on the Great Lawn, provided they are removed by the Client or their Contracted Vendors at the end of the event. Flower petals are NOT allowed on the Front Porch, or inside the Ballroom or Library Bar, due to slipping hazard, unless contained in a vessel.
● Wax candles are permitted only if housed in a nonflammable solid holding device and protected by an enclosure which covers the flame by a minimum of 2” and prevents melted wax from spilling. When used as used as part of a decoration or centerpiece, the flame of the candle shall not be within 6 inches of cut fresh foliage, nor within 12 inches of dry foliage or other combustibles at any time.
● Candles or candle holding devices shall be placed at least 24 inches from the table’s edge, and a minimum of 5 feet from any curtains, drapes, or other decorations.
● Nails, staples, permanent tape or any affixation on walls or ceilings is NOT allowed. Low tack tape and string are acceptable, provided they leave no residue.
● No event signage or decor is allowed outside the front gate of the premises, or anywhere else in the surrounding exterior areas of The Lodge, except for the front parking lot, Great Lawn, or on the Front Porch.
● All décor must be installed and removed by the Client or their Contracted Vendors.
IT IS NOT THE RESPONSIBILITY OF VENUE OR CATERING STAFF TO SET UP OR REMOVE DEĆOR.
● The Venue Manager has final authority on the safety and usage of any and all decor.
AUDIO & LIVE MUSIC
● The Lodge At Malibou Lake is bound by the Santa Monica Mountains North Area “SMMNA” ordinances for event facilities and is therefore subject to the SMMNA Community Standards District “CSD.”
● Malibou Lake Mountain Club has provided an Equipment Layout and Sound Guidelines (Sound Map) document outlining outdoor speaker placements, noise levels, decibel reads, and more to ensure seamless execution for the DJ or Music director within the SMMNA ordinances. These layouts and guidelines must be followed to reduce community disturbances.
● The size of the outdoor ceremony and/or dining tables layout will determine the placement of equipment, number of speakers required on the lawn and their max volume level to achieve adequate sound for guests without exceeding the SMMNA ordinances. Please review the Equipment Layout and Sound Guidelines document prior to the event to determine the amount of sound equipment required for your event.
● The Lodge at Malibou Lake has final authority over audio set up locations and volume levels for all indoor and outdoor spaces.
● The Lodge does not provide a P.A. system, speakers, or any DJ equipment. All sound equipment and required decibel readers should be arranged through your DJ or Music Director.
● Subwoofers are not permitted indoors or outdoors and any bass must be used in a way that does not exceed noise ordinances. Drum kits used indoors for live band performances must include appropriate noise reduction equipment
● Upon completion of set up your DJ must run a decibel test based on the sound map guidelines. A representative from The Lodge will participate in a final sound check and DJ will need to show the approved decibel readings to house staff live. Volume levels are monitored by The Lodge staff at all times.
AUDIO INDOORS:
● DJ dance music and live bands are permitted in the ballroom with a sound hard stop of 11:00pm.
● Once dance music or live music begins indoors, the doors to the Front Porch and the Great Lawn must remain closed at all times to minimize the sound overflow outside. Under no circumstances may these doors be left open except in the event of an emergency.
● A maximum of 60 decibels are permitted inside the Ballroom. Under no circumstances may sound exceed the maximum decibel rules.
AUDIO OUTDOORS:
● A microphone P.A. system is allowed outdoors for the duration of the ceremony, cocktail hour and outdoor dining for the purposes of amplifying vows, toasts/speeches, and ambient music, but must adhere to maximum volume levels.
● Musical instruments played during ceremony must be the type which emit softer sounds such as acoustic guitar, violin, harp, flute, or piano. Live music is not permitted during outdoor dining.
● Per SMMNA ordinances, a maximum of 43dBA at a L90 measurement for amplified sound is allowed during any and all outdoor event activities. The Equipment Layout and Sound Guidelines document showcases how best to achieve this.
● Amplified outdoor sound must adhere to the SMMNA noise curfew of 8:00pm. No exceptions. This means all ambient music, live instruments, speeches, announcements, toasts, etc using a sound system or microphone must cease by 8:00pm sharp in all outdoor spaces. Outdoor amplified sound is prohibited between the hours of 8:00 pm and 8:00 am under SMMNA ordinances.
VISUAL
● The Lodge does not have any A/V equipment available. Any and all equipment for an A/V presentation must be provided by Client or their Vendors.
● Any video presentation during an event must be arranged in advance.
● Visual cueing during the event is the responsibility of the Client and/or their Coordinator, not Catering Staff.
PRIVATE DRESSING ROOMS
● The dressing rooms are reserved for the clients themselves and their wedding party and immediate family and should not be considered part of the general event. No more than 8 persons are allowed in each dressing room at any time.
● The dressing rooms will have disposable plastic cups and ice available for Client use. You may provide your own food and beverages during your 4-hour setup time. Please be aware that food and beverages need to be taken directly to your room and not stored in our kitchen. Refrigeration for your food and beverages is NOT available.
● All furniture in the dressing rooms must remain in its place.
● Chef Cordelia and The Lodge at Malibou Lake are not responsible for any personal belongings left in the dressing rooms during the event or afterwards.
VEHICLES LEFT BEHIND
● No vehicles are allowed to be left past the end of the contracted time. If a guest is deemed unable to drive by Management or Bar Staff, an exception may be made. The wedding coordinator must note name and contact number of the owner of the vehicle, and client must guarantee that it will be removed from the lot by 10am the next morning.
PLEASE DO NOT DRINK AND DRIVE.
MISCONDUCT
● The Lodge at Malibou Lake and Chef Cordelia (owners, administrative team and on-site management) reserve the right to end the event and/or involve authorities if a guest or vendor provokes staff and/or other guests or vendors, or causes harm to property. This includes physical aggression, heightened intoxication or flagrant disregard for property.
● Vendors are never allowed to consume alcohol before or while performing services at The Lodge, including during loadout.
CLEANING UP
● NO GUM ALLOWED. This is an historic property. Please do not chew gum. DISPOSE OF IT IN THE GARBAGE if necessary.
● EVERYTHING GOES, NOTHING STAYS. All florals, greenery, garland, boxes, crates, packaging materials, disposable décor etc. must be removed from the property.
● Decor, personal, and rental items all must be removed from The Lodge by the end of the contracted time.
● Cardboard boxes, flowers, greenery, garland, packaging materials, disposable décor etc. may not be disposed of in our dumpsters.
● It is the hired Vendors’ responsibility to leave The Lodge in equal and/or better condition than it was found.
If any florals, greenery, décor, boxes, etc, are left on the property or in the dumpsters , the CLIENT will be charged an additional $500.00 disposal fee. We have limited dumpster space and cannot allow anything to go into the dumpsters on site.
QUESTIONS? CONTACT US!
Please, always inform us of your plans to ensure that they are all pre-approved and allowed at The Lodge.
The Lodge at Malibou Lake events@maliboulakelodge.com
I have read and understand the House Rules for The Lodge at Malibou Lake, and have clearly relayed this information to all persons involved in my operation, and will be responsible for their parking and adherence to these rules.
NAME (PRINTED):
_________________________________________________________________________
EMAIL: ________________________________________ PHONE: ___________________
SIGNATURE: _________________________________________________________________________
COMPANY: _________________________________________________________________________
SERVICE PROVIDED:_______________________________________________________________
EVENT DATE:_____________________________________________________________